The Tokyo Electron Device Group accepts requests for disclosure and so on of Personal information in the Group’s possession from the individual whom the information concerns or the individual’s representative.
In principle, the Group accepts requests only submitted by postal mail to ensure reliable confirmation of identity.

Required Documents, etc. When Making a Request

(1)Request Form (required)
Download the Personal Data Disclosure, etc. Request Form and fill in all of the required information.

(2)Two Identification Documents (required)

1. 1) Certificate of Residence (photocopies are not accepted)
2. 2) In addition to 1), a copy of any of the following documents:

   A.Driver’s license

   B.Passport

   C.Basic resident registration card with photo

   D.Pension booklet

   E.Health insurance ID card

   F.Certificate of alien registration

(3)Representative’s Identification Documents
In the case of a request by a person (representative) other than the individual whom the information concerns, in addition to the identification documents specified in 1) and 2) of (2) above regarding the individual, please also submit the following identification documents regarding the representative.

1. 1) Documents corresponding to 1) and 2) of (2) above regarding the representative
2. 2) A. In the case of the legal representative of a minor, one copy of the family register or partial family register

   B. In the case of the legal representative of an adult ward, one copy of a certificate of registered matters regarding the registration of guardianship

   C. In the case of a voluntary representative, one copy each of a power of attorney from the individual and the seal registration of the seal affixed to the power of attorney

(4)Fees
In cases where a request is made for Notification of the Purposes of Use of Personal Information, Disclosure of Personal Information, or Disclosure of Records Provided to Third Parties, a fee of ¥800 per request will be collected. Please obtain a fixed postal money order.

(5)How to Submit a Request by Postal Mail
Send the completed Personal Data Disclosure, etc. Request Form, identification documents, and a self-addressed return envelope, and in the case of a request subject to a fee, a fixed postal money order for ¥800, by simplified registered mail* to the address below.
* Since the request contains personal information.
Right in red ink on the outside of the envelope, “Personal Data Disclosure, etc. Request Form.”

(6)How We Respond to Requests for Disclosure, etc.
We respond to requests by postal mail with ID confirmation delivery service (special case) to the address stated on the individual’s identification documents (in the case of a representative, to the address stated on the representative’s identification documents). Please allow two weeks to receive a response for us to conduct an internal investigation. If it will take more than two weeks to respond, we will provide notice to that effect to the requesting individual.

Mailing address:

Personal Information Protection Manager, General Affairs Department
Tokyo Electron Device, Ltd.
Yokohama East Square
1-4 Kinko-cho, Kanagawa-ku, Yokohama City, Kanagawa Prefecture 221-0056

Circumstances Where We Are Unable to Respond to Requests for Disclosure, etc.

In the circumstances listed below, we are unable to respond to a request for disclosure, etc. of personal information. If we decide not to disclose, etc. personal information, we will provide notice to that effect along with the reason. Please note that even in the case of non-disclosure, we will not refund the fee.

(1)If we are unable to identify any personal information in TED’s possession based on the details of the request form;

(2)If we do not have any personal information defined in the Act on the Protection of Personal Information subject to the request for disclosure, etc.;

(3)If there is a risk of harm to the life, person, property, or other rights and interests of the requesting individual or a third-party;

(4)If there is a risk of substantial impairment to the proper implementation of TED’s business activities; or

(5)In cases where disclosure, etc. would be in violation of other laws and regulations.

Handling in Cases Where Documents Are Incomplete or the Fee Is Not Paid

If there are any deficiencies in the submitted documents, we will contact you, but if we do not receive corrected documents or additional documents within the specified time, we will consider the request not to have been made.
If the amount paid is insufficient or the fee is not included with the request, we will contact you, but if we do not receive payment within the specified time, we will consider the request not to have been made.

Handling of Submitted Personal Information

Personal information acquired in conjunction with requests for disclosure, etc. will be handled only to the extent necessary for the request for disclosure, etc. Please note that we will not return submitted documents. When the response to the request for disclosure, etc. is complete, the documents will be appropriately managed and disposed of.